Best accounting software for cleaning business
- What this clean costs you
- $206.42
- Paid hours in this clean, drive included
- 6.75
- Wages for the clean, before employer tax
- $128.25
The constants in these sheets are the IRS employer payroll-tax rates: Topic 751 sets Social Security at 6.2% and Medicare at 1.45% on the employer side, and Topic 759 sets FUTA at 6.0% on the first $7,000 paid to each employee in the year, 0.6% once the maximum state credit applies. Where a sheet costs a trip, the figure is the IRS standard mileage rate. Every other number in the sheets is one you type in, because your wage, your supplies and your drive time are not ours to guess.
A cleaning business does not need an accounting package so much as it needs the invoices to arrive in one without being retyped. This page is about that join: what the bookkeeping software actually has to receive from the scheduling side, which fields matter when a fortnightly house generates twenty-six invoices a year, and how to tell whether the accounting product you are looking at can take them without someone keying each one in at month end. Sudslane Pro keeps the quote, the visit and the invoice on the customer's record and exports them so the books read the same figures you quoted.
Open the House cleaning cost calculator Free to use. No account, no card, no trial clock.
Price the clean and send the quote
The cost sheet turns paid hours, the wage with employer payroll tax on it, supplies and the van into a cost, and the pricing sheet turns that into a flat rate at the margin you chose. The quote goes out carrying that figure.
Put the visit on the recurring board
The accepted quote becomes a repeating visit with the crew assigned to it, so a fortnightly house is entered once rather than twenty-six times, and each visit carries the price it was sold at.
Invoice from the visit and hand it to the books
When the crew logs off, the visit produces an invoice at the agreed price under your own business name, and the export hands the accounting software the same figures rather than a second set someone typed again.
What owners ask before they price a clean with the Best accounting software for cleaning business
Does Sudslane replace my accounting software?
No. Sudslane prices the clean, holds the schedule and produces the invoice; the accounting package still files your returns and keeps the ledger. What Sudslane removes is the retyping between the two.
What does the employer payroll tax figure have to do with accounting software?
It is the difference between a wage and a cost. The IRS puts the employer's share of Social Security at 6.2% and Medicare at 1.45% (Topic 751), so a $19 wage costs at least $20.45 before state unemployment or workers' compensation. A price built on the wage alone quietly loses that money, and no accounting package will tell you afterwards which house it went missing on.
Can I export what Sudslane holds?
Yes, at any time and while your account is open, including after you cancel until the paid period ends. The customers, visits, hours, quotes and invoices come out as files you can hand to a bookkeeper or import elsewhere.
Ask Best accounting software for cleaning business about your own numbers
Tell us what you clean and how you price it now, and we will tell you plainly whether Sudslane fits.